Employee Information Management
Collecting and maintaining personal details (name, address, banking details).
Storing job-related information (designation, department, pay grade).
Managing employment contracts and changes (promotions, transfers, terminations).
Tracking new hires and exits.
Maintaining tax and compliance documentation (PAN, Social Security numbers, etc.).
Time and Attendance Management
Tracking work hours using timesheets, biometric systems, or software
Managing overtime, leaves, and holiday records.
Handling shift schedules and attendance adjustments.
Verifying data accuracy for payroll input.
Salary and Wage Calculation
Computing gross wages based on hours worked or fixed salaries.
Accounting for overtime, bonuses, and commissions.
Adjusting pay for leaves, absences, or salary advances.
Ensuring accuracy in prorated pay for partial months or new hires.
Deductions and Compliance
Calculating statutory deductions (PF, ESI, gratuity, pension contributions).
Managing voluntary deductions (loans, savings plans, insurance premiums).
Ensuring compliance with labor laws and regulations.
Maintaining records of deductions and garnishments.
Payroll Tax Management
Withholding employee income tax (TDS, federal/state taxes).
Calculating employer-side tax liabilities.
Filing payroll tax returns and generating tax forms (Form 16, W-2, etc.).
Handling tax exemptions and rebates for eligible employees.
Payroll Disbursement
Generating pay slips and salary reports.
Managing payments via direct deposits, checks, or cash.
Coordinating with banks for fund transfers.
Verifying successful disbursement and rectifying errors
Benefits and Perquisites Administration
Managing employee benefits (health insurance, retirement plans)
Administering perks (meal vouchers, travel allowances, stock options).
Calculating taxable and non-taxable benefits.
Updating benefits-related data based on employee status changes.
Year-End Processing
Generating and distributing annual tax documents (Form 16, W-2, etc.).
Reconciling payroll data for the year.
Preparing reports for audits and compliance checks.
Closing out year-end balances and carrying forward data for the next cycle.
Issue Resolution and Support
Addressing employee queries about pay slips and tax deductions.
Resolving discrepancies in salary payments or benefits.
Managing escalations related to compliance or legal issues.
Providing timely updates on policy changes affecting payroll.
